SPL -

Hall Reservation Policy

Introduction

One of Sharjah Public Libraries main objectives is to provide various services that meet the different needs of our diverse community, and encourage the sustainability of an educated and participatory community. Sharjah Public Libraries in its various branches provided multi-purpose halls for conducting presentations, meetings, training programs or various events. These halls have been made available for reservation and all needed to ensure that completion of a successful event or program.

Scope

This framework covers all reservation requests of Sharjah Public Libraries facilities for different reservation purposes.

Type of Beneficiary

♦ Government Bodies

♦ Private Organizations

♦ Researches

♦ Individuals

Available Facilities

Branch	Hall	Area m²	Capacity

Sharjah Public Library	Multi-purpose Hall	45 m²	10
	Multi-purpose Hall	70 m²	22
	Theatre	90 m²	55
Al Dhaid Public Library	Multi-purpose Hall	115 m²	65
Wadi Al Hilo Public Library	Multi-purpose Hall	115 m²	65
Dibba Al Hisn Public Library	Multi-purpose Hall	160 m²	65

Available services

Hall

	Available Services
Multi-purpose Halls	Audiovisual projectors
	Sound system
	Flipcharts and pens
	High-speed Internet (Wi-Fi)
	Telephone set as needed
	Laptop
	Remote Presentation USB Control
	Announce the event on display screens in the library.
	Furniture: Furniture is organized according to the requirements.

Hall

	Available Services
Theatre	Audiovisual projectors
	Sound system
	Lighting control system
	Podium
	High-speed Internet (Wi-Fi)
	Laptop
	Remote Presentation USB Control
	Announce the event on display screens in the library.

Facilities Available According to Type of Beneficiary

Branch

		Area m²	Gov. Bodies	Private Org.	Researchers	Individuals
Sharjah Public Library	Multi-purpose Hall	45 m²	✔	✔	✔	✔
	Multi-purpose Hall	70 m²	✔	✔	✔
	Theatre	90 m²	✔	✔
Al Dhaid Public Library	Multi-purpose Hall	115 m²	✔	✔
Wadi Al Hilo Public Library	Multi-purpose Hall	115 m²	✔	✔
Dibba Al Hisn Public Library	Multi-purpose Hall	160 m²	✔	✔

General Guidelines

Reservation Date

Reservations are requested (at least 4 weeks prior to proposed reservation date) through online service available at the Sharjah Public Libraries website: https://shjlib.gov.ae/

Reservation Coordinator

The beneficiary must specify the name of the person responsible for the event or program, and the person authorized to complete the administrative procedures upon reservation.

Activity or Program Agenda

Submit a copy of the event or program agenda, including the start and end date and time, provided that the event end time must not exceed specified time when reservations were made.

Additional works

It is mandatory to inform the facility engineer of any additional add-ons to the systems (sound / lighting) with prior request and notification to install. Such installment will be it under supervision, while bearing full responsibility for any damages that may result from it towards individuals or library facilities and its contents. Taking into account not to make any unauthorized changes as general rule.

Food and Beverages

It is forbidden to bring food and beverages of any kind into the library facilities at any time, whether during preparation or during the event or the program.

Safety of Facilities

The beneficiary bears full responsibility for the safety of all amenities inside and outside the halls, general public and individuals affiliated with it during the establishment of the program or event.

Extra Charge

Hall reservation fee includes all available services, but the beneficiary will bear additional fees:

Scientific Research Fees

Only AED 10.

VAT

The value of the reservation fee is added to the value of the added tax by 5%.

Advertising Fees

Sharjah Public Libraries offer the service of advertising via text messages, for an amount = 100 AED only. Service provided upon request.

Reservation Process

Special rates for Sharjah Public Libraries members